One thread running through a recent forum for law firm marketing professionals involved questions over how firms can best structure their data to cut through the clutter and get to what clients really want to talk about
SONOMA, Calif. 鈥� As law firm marketing and business development professionals gathered late last month to discuss an array of challenges and opportunities facing their industry 鈥� on everything from talent to technology 鈥� one factor seemed to seep into many of the discussions: Data, and more specifically, how law firms should be using it to engage clients and pitch the firm鈥檚 offerings.
鈥淭he key question 鈥� not just for marketing purposes, but for law firms鈥� overall success 鈥� is what is your firm鈥檚 data strategy? What is its structure?鈥� asked one panelist at the recent 成人VR视频 Institute鈥檚 32nd annual Marketing Partner Forum, held in late-January. 鈥淗ow best can your firm cut through the clutter and getting to what your clients really want to talk about.鈥�
Indeed, panelists went through numerous impactful ways that law firms can leverage their internal data to refine their marketing strategies, including by collecting and analyzing information about past and current clients and identifying common characteristics among them, which could enable more personalized marketing campaigns and engagement. Firms can also build out case studies and success stories using their own internal data that can be highlighted on the firm鈥檚 website, shared on social media, or used directly in client proposals.
Check out the recent video from听听here
Also, running the data on firms鈥� performance metrics around various marketing campaigns 鈥� determining such key indicators as email open rates, website traffic, and conversion rates 鈥� which can help optimize future campaigns for better results. Overall, panelists discussed how by effectively using their own internal data in these ways, law firms can create more targeted, efficient, and impactful marketing campaigns that attract and retain clients, enhance the firm鈥檚 reputation, and ultimately drive growth.
鈥淓ven those law firms that don鈥檛 have a lot of time or money can still get insight and value out of analyzing their data,鈥� one panelist said.
Understanding what you have in your data
Ideally, this requires marketing professionals to look at their firm鈥檚 data more holistically, before deciding what client-centric data could be used to help lawyers in writing pitches and engaging with clients, several panelists explained. 鈥淭he best data is that which gets looked at and understood,鈥� offered one panelist, adding, however, that many law firms simply aren鈥檛 there yet. 鈥淐learly, so many firms are still struggling with the use of their own data,鈥� the panelist noted. 鈥淚t is daunting 鈥� however, data will take you farther down the road than you would have gotten with index cards in a recipe box.鈥�
Several panelists described their own experiences with trying to wrestle their firm鈥檚 data into a structure that could be leveraged to provide marketing and business development professionals 鈥� and by extension, the firm鈥檚 lawyers 鈥� with the insights and understanding to more effectively pitch work or write the kind of proposals that will get clients鈥� attention.
鈥淭he best data is that which gets looked at and understood… Yet so many firms are still struggling with the use of their own data.”
鈥淲e looked at our data overall and saw what worked and what didn鈥檛 work,鈥� another panelist explained, adding that this data included the RFPs the firm won, the ones it didn鈥檛, the business mandates it received, and the situations in which it lost out to other law firms or legal service providers. 鈥淎nd once we looked at the data we had, we had to figure out what we should do with it. There were a lot of expectations and challenges right off the bat.鈥�
Very quickly, however, once a firm is involved in the data retrieval and analysis process, other questions rise to the surface. 鈥淵ou need to draw up a roadmap for innovation,鈥� a panelist explained. 鈥淎nd that means taking inventory of the data you have, no matter what form it is in, and then examining who within the firm uses what and how it鈥檚 being used.鈥�
For example, using data for client mapping can reveal key touchpoints and areas where clients may drop off, become disengaged from the firm, or worse yet, take their business elsewhere. By leveraging internal data, panelists said, the insights gained can be used to enhance the client experience, from initial contact to matter resolution, and ensure a smoother and ultimately more satisfying process.
Getting the data in front of people
Of course, one of the primary ways to make all this work is collaboration among the parts of a law firm that touches the data as it makes its way to utilization. 鈥淭he key to collaboration is that you all have to speak the same language 鈥� those that collect the data, own the data, and ultimately use the data. And there is a lot to do to make kind of collaboration happen.鈥�
Yet, firms that undertake this process can see benefits immediately. 鈥淲e needed to create a plan that would keep our data strategy in front of people,鈥� explained another panelist. 鈥淎nd one thing we found right away was that we could cut down on the number of meetings we had by using more actionable data that team members could follow up on.鈥�
While clearly, an AI-driven examination of the characteristics of successful work pitches, for example, could be quite useful, one panelist explained that their firm saw almost right away that it had too few professionals who could analyze this data in that way. 鈥淲e saw that data cannot be a side-project, rather there has to be someone in a role that manages it, whether that鈥檚 within the practice innovation team or somewhere else, someone has to own this data,鈥� the panelist said.
鈥淭he need to solve for the disconnect between data that offers insights and those business development professionals who may be uncomfortable bringing this to lawyers is crucially important.”
To solve this problem, many law firms make the mistake of simply creating data positions often using those existing team members who may be more data-inclined; but it鈥檚 actually more important to bring on a data specialist 鈥� whether internally or through outsourcing 鈥� because someone has to have the knowledge and skill to interpret the data and guide against any misuse.
Then, panelists explained, comes perhaps the most difficult, yet potentially rewarding, challenge: Once you have identified and collected the data and used it to identify critical insights, you have to make sure the firm鈥檚 lawyers will accept and use what you鈥檝e found.
鈥淭he need to solve for the disconnect between data that offers insights and those business development professionals who may be uncomfortable bringing this to lawyers is crucially important, as is making sure your lawyers have a way to discuss these insights and opportunities with clients,鈥� another panelist offered. 鈥淎ll of this has to be brought through, ultimately to sales, for the use of your firm鈥檚 data to be considered a success.鈥�
And as advanced AI-driven tech evolves, it will become more important for lawyers to have the skills to use this tech themselves, which will allow them to see first-hand the interactions, the engagement, and the opportunities. 鈥淭hat will be the ultimate test 鈥� when lawyers are using these data-driven insights themselves to improve their clients鈥� experience, that鈥檚 the win.鈥�
You can find out more about听recent Marketing Partner Forum events听here
